The budget process in Kenya is an important part of government planning and decision-making. In itself, the budget-making process in Kenya is a comprehensive process. It begins in August of the current financial year to December of the next financial year.
A financial year (or fiscal year, or sometimes a budget year) is the period that governments use for accounting and budgeting purposes and financial reporting. It varies between countries.
A full financial year in Kenya begins on 1st July of the current calendar year. It ends on 30th June of the coming year.
A financial quarter in the financial year in Kenya comprises of three months. Thus, there is the:
- First Quarter that begins from 1st July to 30th September;
- Second Quarter that begins from 1st October to 31st December;
- Third Quarter that begins on 1st January to 31st March; and
- Fourth Quarter that begins from 1st April to 30th June.
The budget process in Kenya allows the public to present their views on the budget at various stages. The public presents their needs depending on the level of government.
The overall purpose of the budget is to end poverty. The budget planning process in Kenya allows the national and county governments to prioritize the needs of the people. The process also allows them to align the needs of government policy.
The budget process is prescribed under the Constitution, legislation and regulations enacted by Parliament, including:
- the Constitution
- Public Finance Management Act
- Public Finance Management Regulations.
- County Government Act.
The process takes place at both the national government and the county governments. The oversight process by Parliament and County Assemblies takes place throughout the budget cycle.
See the second part of this article: Key Documents Essential to the Budget Process. It discusses in detail the documents that appear in this article.
Stages of the budget process in Kenya
The four major stages of the budget process in Kenya are as follows:
The Executive arms of both the national and county governments are in charge of the formulation stage. Some of the processes that should take place at this stage include:
- integrated development planning process which shall include both long-term and medium-term planning;
- planning and determining financial and economic policies and priorities over the medium term;
- preparing overall estimates in the form of the Budget Policy Statement of national government revenues and expenditures, and overall estimates in the form of the County Fiscal Strategy Paper for the county governments;
- preparing the budget estimates.
The public should also participate in the formulation stage through public participation.
The national-level budget documents that belong in this stage are the Budget Circular, the ‘outlook’ section of the Budget Review and Outlook Paper (BROP), the Budget Policy Statement and the Budget Estimates.
The county-level budget documents that are under this stage are the Budget Circular, the Annual Development Plan (ADP), the outlook section of the County Budget Review and Outlook Paper (CBROP), the County Fiscal Strategy Paper (CFSP) and the Budget Estimates.
Parliament and the 47 County Assemblies are in charge of the approval stage at the national and the county level. At the approval stage, some of the key events that should take place are:
- Parliament adopting the Budget Policy Statement and the County Assemblies adopting their respective County Fiscal Strategy Paper, as a basis for future deliberations;
- Amending and approving the budget estimates after the national or county Executive (specifically the Treasury) tables them before Parliament or the County Assembly.
- Enacting the Appropriation Bill and any other Bills required to implement the budgetary proposals.
The Appropriation Bills (also known as the Approved Budgets) and the Finance Acts are the budget documents for both levels of government that belong in this stage.
The Executive at the national and the county level is in charge of the implementation stage. At this stage, the Executive implements the budget proposals passed by Parliament or the County Assemblies.
(Parliamentary) Oversight also takes place at this stage. It involves:
- evaluating and accounting for, the national and county governments’ budgeted revenues and expenditures; and
- reviewing and reporting on those budgeted revenues and expenditures every three months.
Therefore, the quarterly budget implementation reports by the Controller of Budget are the documents that belong in this stage.
The national and county governments should also come up with quarterly budget implementation reports which also belong in this stage. You can find the national government reports on the National Treasury’s website (open any financial year’s folder and look for a folder labelled Quarterly Budget and Economic Review (QEBR)).
Check for the county quarterly reports via your county government’s website, mostly under Resources or Downloads section (although county governments are notorious for not uploading these quarterly reports).
This is usually the last stage of the budget process. At this stage, the Office of the Auditor-General (OAG) audits and reports on the accounts of both the national and the county governments.
The audit report should confirm whether (or not) both levels of government spent public money prudently (that is, legally and effectively).
The Auditor-General should table the reports before Parliament or the relevant county assembly. Within three months after receiving an audit report, Parliament or the county assembly should debate and consider the report and take appropriate action.
Thus, the Auditor General’s reports for both levels of government are the documents that belong in this stage.
This stage is also known as the evaluation stage since the expenditure of budgets at the national and the county for the previous financial year level are reviewed. The ‘review’ section of the Budget Review and Outlook Paper (BROP and CBROP) is the basis for the evaluation and thus belongs in this stage.
The key dates for the budget process in Kenya
While there are other activities usually happening between these dates (e.g. the executive meeting to discuss and approve a certain document by a certain date), these are the key dates in the budget process in Kenya that are important to you as an individual, group or organization.
1st Quarter (1st July to 30th September)
August 30: This date marks the beginning of the budget process in Kenya. On this date, the National Treasury and the County Treasury issue circulars to their respective departments. The circulars contain:
- the guidelines for the budget process for the coming financial year; and
- the procedures to follow to involve the public in the budget process (public participation).
The National and County Treasuries should also make the circulars available to the public (e.g. this is important to know the budget calendar (hence the key dates for engagement) for the national government or your county government).
September 1: On this day, the County Planning Departments should table the Annual Development Plans (ADPs) in their respective Assemblies. They should then make the ADPs public within seven days after tabling them before the Assembly. There is no specific date by which the County Assembly should approve the ADPs. The national government does not produce an Annual Development Plan because it relies on long term plans such as the Vision 2030.
September 1 to February 15: The National Treasury and the County Treasuries should conduct sector hearings during this period. The sector hearings allow the public and other stakeholders to give their views at the sectoral level (e.g. security, health, agriculture, education, etc.). These views are necessary to enable the:
- National Treasury to prepare National Budget Policy Statement; and
- County Treasuries to prepare the County Fiscal Strategy Paper.
September 30: The National Treasury and the County Treasuries should produce their respective Budget Review and Outlook Papers by this date.
30th September: This is the deadline for the National Assembly and the County Assembly to consider and approve the Finance Bill. The Bill is for the current financial year beginning on 1st July. Both Assemblies should consider and approve the Bill with or without amendments.
2nd Quarter (1st October-31st December)
October 21: By this date, the National Treasury should table national Budget Review and Outlook Paper (BROP) before the National Assembly. The County Treasuries should also table the County Budget Review and Outlook Paper before their respective County Assemblies. This allows either level of the Assembly to discuss the document.
October 31: The deadline for County governments to publish their first-quarter budget implementation reports. The reports cover the period from 1st July to 31st September of the current financial year. They should then make the reports public, usually through their respective websites.
October 31: This is the deadline for the Controller of Budget (CoB) to release the 1st quarter budget implementation reports. The reports are for the national government and the county governments respectively. The Office of CoB should then table these reports before the Senate and the National Assembly and make them public.
November 15: The National Government should publish its first-quarter budget implementation report by this date. The report covers the period from 1st July to September 31st of the current financial year. It should then table the report before the National Assembly. Thereafter, it should make the report public, usually through the Treasury website.
December 31: The Auditor General should release the audit reports by this date. These reports are for both the national and the county governments for the previous financial year ending on 31st June.
3rd Quarter (1st January-30th March)
January 1: The Commission for Revenue Allocation (CRA) should submit its recommendations on the vertical sharing of national revenue to the National Treasury by this date. The vertical sharing is the division of the ordinary tax revenue that the national government raises nationally between the national and the county governments.
January 31: County governments should publish and publicize their 2nd quarter budget implementation reports by this date. The reports cover the period from 1st October to 31st December of the current financial year.
January 31: The deadline for the Controller of Budget to release the 2nd quarter budget implementation reports. The reports are for both the national and the county governments. The office of CoB should table the reports before Parliament and then make them public.
February 15: The national government publishes its 2nd quarter budget implementation report for the period from 1st October to 31st December. It should table the report before the National Assembly and then make it public.
February 15: The National Treasury submits four crucial documents to parliament on this date. These are the:
- National Budget Policy Statement (BPS);
- medium-term Debt Management Strategy paper;
- The Division of Revenue Bill (DoRB); and
- the County Allocation of Revenue Bill (CARB).
February 28: Parliament should approve the Budget Policy Statement (BPS) by this date.
February 28: The County Treasuries should table their respective County Fiscal Strategy Paper (CFSP) before the County Assemblies by this date.
28th February: The Cabinet Secretary for Finance should submit the statement on the Debt Management Strategy to the Commission on Revenue Allocation and the Intergovernmental Budget and Economic Council. The CS of Finance should then publish and publicize the statement.
March 1: This is the deadline for the National Treasury to publish and publicize the Budget Policy Statement after tabling it before parliament.
March 7: The deadline for the County Treasuries to publish and publicize their Fiscal Strategy Paper after tabling them before the County Assembly.
14 March: The County Assemblies should approve their respective County Fiscal Strategy Paper by this date.
March 15: This is the deadline for Parliament to consider the Division of Revenue and County Allocation of Revenue Bills and approve them with or without amendments.
4th Quarter (1st April to 30th June)
30th April: Deadline for the Counties to publish their third-quarter budget implementation reports.
April 30: Deadline for the Controller of Budget to publish and publicize the 3rd quarter budget implementation reports. The reports are for both the national and the county governments.
April 30: The National Treasury should submit the national budget proposal (or budget estimates) before Parliament (the National Treasury prepares the national budget estimates in Kenya). The Judiciary and the Parliamentary Service Commission should also submit their own independent budgets before parliament.
30th April: Each County Treasury should submit the county budget proposal (or budget estimates) to the County Assembly on this date (the County Treasury prepares the county budget estimates in Kenya). Each County Assembly clerk should prepare, and submit to the County Assembly, the budget estimates for the County Assembly. The clerk should also submit a copy of the estimates to the County Executive Committee Member for Finance.
May 1 to June 30: Some of the activities that take place during this period have no specific timelines or deadlines.
- The Budget Committees for both the National and the County governments will begin to conduct public hearings on the budget proposals/estimates.
- The Cabinet Secretary for Finance and the County Executive Member for Finance should publicize the national and county budget estimates ‘as soon as practicable’ after they table them before the national and county assembly respectively.
- The national assembly and the county assembly shall consider the national and the county government budget estimates respectively. They shall then approve them, with or without amendments, in time for the Appropriation Bill and any other laws required to implement the budget (except the Finance Bill) and pass them by 30th June in each year.
- Not later than twenty-one days after the national and the county assembly have approved the budget estimates, the National and the County Treasury shall consolidate the estimates, publish, and publicize them respectively. (Approved Budget)
- Upon approval of the budget estimates by the National Assembly and the County Assembly, the Cabinet Secretary for Finance and the County Executive Committee Member for Finance shall prepare and submit an Appropriation Bill of the approved estimates to the National Assembly and the County Assembly respectively.
May 15: The national government should publish its 3rd quarter budget implementation report by this date.
June 30: This is the deadline for Parliament and the County Assembly to pass their Appropriation Bills.
Other key dates in the budget process
July 31: Deadline for the Controller of Budget to publish and publicize the 4th quarter budget implementation reports. The reports are for both the national and the county governments.
July 31: Deadline for the county governments to publish and publicise their 4th quarter budget implementation reports.
August 15: Deadline for the national government to publish and publicise the fourth quarter budget implementation reports.
Before you read further, based on these key dates, can you identify where each of them appears in the four stages of budgeting and what activity takes place on each date during each stage?
The budget process is a continuous process and it overlaps
From June 30th, the budget process for the next year in Kenya begins afresh come August 30. You should again expect the Finance Bill and the Auditor General reports. These reports mark the end of the budget process in Kenya from the previous year. Despite that, we shall begin a new budget cycle in August going forward.
What this means is that, at any one time, two budget processes for different financial years are at one time running concurrently. After all, the budget cycle takes 28 months from the day formulation starts to when the audit should end, that is:
- August 30 of the current year to June 30 of the coming year for formulation and approval stage (10 months).
- 1st July of the coming year to 30th June of the year happening next for the implementation stage (12 months).
- 1st July of the year happening next to 30th December of the same year for the audit/evaluation stage (6 months).
While the budget process is defined in terms of key dates and deadlines, they are not always followed by either both levels of government or the key agencies mentioned above. Therefore, it is important to always be alert on any delays so you don’t miss out on the process altogether.
Mostly, the national government and the county governments advertise budget hearings (or forums) in the newspapers, their websites and also on their social media accounts. Therefore, it is important to choose either of these fora to be alerted when the budget hearings are announced.
One of the issues that may delay or accelerate the budget process is the general elections year. The budget process is likely to be accelerated during this period. For example, the National Treasury accelerated the budget process in 2017 for the financial year 2017/18. The process began in July 2016 and ended in March 2017.
Other issues include delays in tabling documents to parliament or the county assembly by the national or county executive respectively, or the national and county legislatures delaying in approving certain documents beyond the deadline.
Also, the Auditor General may not receive the financial statements from the national government county governments and their agencies in time which may delay the audit process. The same applies to the Controller of Budget when it comes to reporting on expenditure.